Valencia High School

Skip to main content
Main Menu Toggle
Parent Advisory Council » Bylaws

Bylaws

BYLAWS        

PURPOSE:

  1. To develop and promote a strong unity between students, school and community. 
  2. To improve communications and understanding between Valencia High School staff and the community it serves, and to provide the staff with an avenue through which issues involving the total school community can be discussed. 
  3. To raise funds for providing essentials or extras no longer provided in the tax base,special programs or projects initiated by the Parent Advisory Council (PAC). 
  4. To encourage parent and community participation in school related activities.

  

POLICIES:

  1. The PAC shall not become a policy making body or manage or direct the school administration. It is assumed, however, that through improved communication and understanding, the school administration will be in a position to reflect the demonstrated needs and desires of the PAC membership. 
  2. The PAC shall operate with the cooperation of the school staff and within thepolicies and procedures of the William S. Hart Union High School District. 
  1. Matters for consideration by the PAC may be initiated by request of the school administration or members of the council itself. 
  2. The PAC shall be non-sectarian, non-commercial and politically non-partisan.
 

RESPONSIBILITIES:

  1. Advise the school staff on matters related to educational needs and problems,  and suggest priorities that involve the school as a whole.

Matters that involve the  district shall be referred to the District Advisory Committee (DAC) through the  DAC Representative.

  1. Advise the school administration regarding opinions, attitudes, or significant  issues of the council, parents, or other citizens of the community.
  2. Provide assistance in evaluating existing programs through parental and  community participation.
  3. Assist in establishing and strengthening communication between the school and  community by providing a forum for discussion.
  4. Consider requests presented by school staff for special programs or projects.
  5. Review and amend as needed the bylaws and internal operating policies and  procedures .
 

MEMBERSHIP:

  1. Membership shall be open to parents or guardians of students attending Valencia  High School, staff members and other interested community persons.
  2. Members shall pay annual dues of $15.00 per family.
  3. Voting privileges will be restricted to parents or guardians of students whose dues  are paid.
  4. A membership roster will be maintained.

 

ELECTIONS, TERMS AND VACANCIES:

  1. Officers of this PAC shall be a President, First Vice President – Volunteer
  • Coordinator, Second Vice President – Membership, Secretary, Treasurer, Auditor, District Advisory Council (DAC) Representative, and Parliamentarian .
  • These officers shall be elected annually with the exception of the Parliamentarian, who shall be appointed by the President. These officers are deemed the PAC Executive Board.
  1. All officers must be voting members of the PAC.
  2. The First Vice President – Volunteer Coordinator shall form a non partial  nominating committee, which shall report recommendations for office at the March meeting.
  3. At the annual election meeting in May, additional nominations may be made from  the floor.
  4. Elections shall be held by ballot at the annual election meeting in May. If there is  but one nominee for any office, the ballot for that office may be  dispensed with  and the election held by voice vote.
  5. Officers shall serve for a term of one year. No officer shall be eligible to hold the same office for more than two consecutive terms or hold more than one elected office.  Officers shall assume their duties on June 1. In the event an elected position has not been filled, the current officer may continue for an additional consecutive term with majority approval of the general membership.
  1. The President shall appoint persons to fill offices not filled by election or which become vacant.  Appointments shall be confirmed by vote at the next meeting of  the general membership.

DUTIES OF OFFICERS:

  1. President: The President shall:

(a)   Preside at all meetings of the PAC and assure that the meetings are conducted  in a timely manner,

(b)   Prepare an agenda prior to each meeting,

(c)   Make contact with individuals or organizations wherever necessary to carry out  the programs and aims of the PAC,

(d)   Preside over the PAC Executive Board and

(e)  Be authorized to sign checks with the Treasurer.

 

  1. First Vice President – Volunteer Coordinator:   The First Vice President –  Volunteer Coordinator shall:

(a)  Work with staff and administrators to supply volunteers for various jobs  throughout the school year,

(b)   Maintain a list of volunteers which is current and available to any committee that  desires the help of volunteers and

(c)  Form the nominating committee.

 

  1. 3.   Second Vice President – Membership:  The Second Vice President – Membership shall: 

      (a) Preside over membership drive efforts,

      (b) Coordinate efforts with Valencia High School Associated Student Body (ASB) to solicit PAC membership,

      (c) Maintain a current list of paid members and

      (d) Be responsible for counting all monies with the treasurer.

 

  1. Secretary:  The Secretary shall:

(a)  Take minutes of all meetings and have them prepared in a legible form to be presented at the following meeting or when called upon by the President,

(b)  Take minutes at PAC Executive Board meetings for presentation at the following general membership meeting,

(c)  Post minutes for the general membership

(d)  Maintain records of general membership, and

(e)  Handle PAC correspondence.

 

  1. Treasurer:  The Treasurer shall:

(a)  Maintain an account with a commercial bank for collecting all moneys and paying PAC bills,  

(b)  Provide financial support to all PAC committees,

(c)  Present PAC financial reports at meetings of the general membership or as otherwise requested by PAC officers or committee chairpersons and

(d)  Be authorized to sign checks with the President. 

 

  1. Auditor:  The Auditor shall:

(a)  Certify the accuracy of the financial books and records and

(b)  Present audit results to the general membership at the first regular meeting in September.

 

  1. DAC Representative:  The DAC Representative shall: 

(a)  Be responsible for conveying opinions and needs of the Valencia High School

      PAC to the District forum and sharing DAC responses on a monthly basis.

      (DAC rules permit a two (2) year term, served one time only.)

 

  1. Parliamentarian:  The Parliamentarian shall:

(a)  Attend all meetings of the general membership and the Executive Board and give necessary advice in parliamentary procedure when requested and

(b)  Chair the bylaws committee to review bylaws and internal operating policies and procedures.

 

  1. Reports shall be compiled annually by all officers and submitted to incoming officers.

 

  

EXECUTIVE BOARD:

  1. The members of the Executive Board shall be: President, First Vice President – Volunteer Coordinator, Second Vice President – Membership, Secretary, Treasurer, Auditor, DAC Representative and Parliamentarian.
  2. The Executive Board, committee chairpersons, and other interested members will convene in June to set goals and establish the budget for the coming school year. The goals and budget will be presented for approval at the first general membership meeting of the school year in September.

 

 

COMMITTEES:

  1. Committee chairpersons shall be appointed by the President. Committees shall be: Academic Materials Grant, Parent Communication Council, Prom Promenade, Scholarship, Staff Appreciation and Webmaster.
  2. Committee members will be volunteers from the general membership.
  3. Other committees may be formed as the need arises or as projects are presented to the membership.
  4. Reports shall be compiled by all committee chairpersons and submitted to incoming committee chairpersons.

 

 

MEETINGS:

  1. General membership meetings shall be held in September, November, January, March, and May with the time and date to be decided by the Executive Board.
  2. Special meetings may be called by the President and/or Principal.
  3. At the regular meeting in March, the nominating committee shall report recommendations for office. The regular meeting in May shall be the annual election meeting at which time officers shall be elected.
  4. All meetings shall be conducted according to the agenda and with due accord for proper parliamentary procedure. If necessary,Robert’s Rules of Order Newly Revised will be invoked by the Parliamentarian to bring order.
  5. A Valencia High School Associated Student Body (ASB) representative will be invited to share items of mutual concern.

 

 

DISSOLUTION:

  1. Upon dissolution of this organization, assets shall be distributed to Valencia High School Associated Student Body (ASB) for purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or to a state or local government for a public purpose. 

 

  

BYLAW AMENDMENTS:

  1. The PAC bylaws may be amended by a majority vote of those attending a meeting of the general membership.

 

  

These bylaws have been accepted by the PAC membership as of May 18, 1998.

Paul Priesz, Valencia High School Principal

Linda White, PAC President

Susan Edwards, PAC Secretary

Stacey Mayfield, PAC Parliamentarian

 

These bylaws were amended by the PAC Membership as of May 27, 2003.

Paul Priesz, VHS Principal

Karen Butler/Lauren Goetz, 2003-2004 PAC Co-Presidents

Karen Schnurr, VHS PAC Secretary

Amy Gallardo, VHS 1st VP/Volunteer Coordinator

Sandy Lanz, VHS PAC Treasurer

 

These bylaws were amended by the PAC Membership as of November 27, 2006.

Paul Priesz, VHS Principal                                            Signature:___________________

Millie Gaines, 2006-2007 PAC President                        Signature:___________________

Dori Holland, VHS 1st VP/Volunteer Coordinator              Signature:___________________

Laurie Covington, VHS PAC Secretary                          Signature:___________________

Jackie Hamby, VHS PAC Treasurer                                Signature:___________________

 

These bylaws were amended by the PAC Membership as of September 27, 2011.

Paul Priesz, VHS Principal                                            Signature:___________________

Michele Ewing, 2011-2012 PAC President                      Signature:___________________

Linda Otto, Volunteer Coordinator                                   Signature:___________________

Rebecca Berens, PAC Secretary                                   Signature:___________________

Lisa Froggatt, PAC Treasurer                                         Signature:___________________


 

VHS PAC

Bylaw Amendments

November 27, 2006


The Bylaws needed some minor additions, changes, the addition of a new officer and the addition of a new section. The following is a summary of the changes:


Under Elections, Terms and Vacancies:

* All officer titles were capitalized.

* Under Item 1, the new officer, Second Vice President - Membership was included.

* Under Item 3, the word, "annual" was deleted before the word March.


Under Duties of Officers:

* All duties were organized in a more uniform manner.

* Under Item 1, Present, (e) was added to clarify the intended check signers.

* A new officer, Second Vice President - Membership, and corresponding duties was added.

* Under Item 5, Treasurer, wording was revised to remove the joint accounting with ASB.

* Also under Item 5, Treasurer, (d) was added to clarify the intended check signers.


Under Executive Board:

* Item 1 was revised to include the DAC Representative which was inadvertently left out. It was also revised to include the new Second Vice President - Membership.


Under Meetings:

* The titles of President and Principal was capitalized.

* Item 3 was corrected to read March instead of May.


New Section:

A new section, Dissolution, was added to adhere to IRS regulations.



 

VHS PAC

Bylaw Amendments

September 27, 2011


Under membership:

* Due increased from $10 to $15.


Under Elections:

#3 - consisting of a minimum of three PAC members was added after nominating committee.

#6 - In the event that an elected position has not been filled, the current officer may continue for an additional consecutive term with a majority approval of the general membership was added after.... June 1st.


Under Duties of Officers:

#3 - Second Vice President - Membership

(b) to distribute PAC membership information was added after (PAC).


#4 - Secretary

(c) Is changed to Post minutes for general membership.

(d) becomes Maintain records of general membership.

(e) becomes handle PAC correspondence.


Under Committee:

#1 - Disaster Preparedness, Newsletter and Hospitality are eliminated and Academic Materials Grant, Parent Communication Committee, and Webmaster are added to committees.


Under Meetings:

#1 - General membership replaces regular.